Accounting firm of the yearBookkeeping Services in Ottawa
Transparent Pricing. Accurate books. On time. Every time.
CPA-level bookkeeping with fixed pricing, fast month-end closes, and a responsive Ottawa-based team - so you can focus on growth, not the CRA.
Ottawa Bookkeeping Services
If you’re seeking trusted bookkeeping in Ottawa, look no further. Orbit Accountants provides comprehensive bookkeeping services designed for Ottawa’s busy business world. Our expert team ensures your financial records remain accurate, compliant, and current, giving you the peace of mind to concentrate on growing your business.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Are You a Charity or NON-Profit?
Get fund-ready books, grant reporting, and CRA filings.
How it works
1. Discovery call
We learn your model (revenue streams, programs/locations), current stack, and deadlines (HST, payroll, board cadence).
2. Tailored proposal (fixed fee)
Clear scope and timelines - cleanup if needed, then monthly cadence.
3. Welcome & kickoff
Orbit Portal access + checklist for prior-year TB, bank/credit statements, payroll files, and app connections.
4. System setup & mapping
QBO or Xero + Dext/Hubdoc. We connect Shopify/Stripe/Jane/Square/etc., map HST codes, payroll GLs, and bank feeds.
5. Catch-up & cleanup (if needed)
We reconcile accounts, fix historical issues, rebuild chart of accounts for your industry, and prepare opening balances.
6. Monthly close
Bank/CC/loan reconciliations, A/R & A/P aging, HST tracking, payroll entries, accruals, and review.
7. On-time reporting & insights
P&L, Balance Sheet, Cash Snapshot, plus KPIs (gross margin, cash runway, revenue by channel/program). We flag risks & opportunities.
8. Year-end & beyond
We assemble a clean year-end package and collaborate with your CPA for taxes. Need more? Add fractional-CFO support as you scale.
Why Ottawa SMBs choose Orbit?
Before Orbit
- Behind on month-end; decisions feel blind.
- HST/payroll errors create penalties and rework.
- Hourly invoices and scope creep.
- Generic bookkeeping; no industry context.
- Tax time scramble; your CPA chases details.
- Email chaos and document chasing.
Orbit VS Others
| Need | Orbit | Others |
|---|---|---|
Timely month-end | Close within ~30 days, with KPIs and commentary | Variable; often slips to 45–60+ days |
Accuracy & audit-readiness | Full reconciliations, roll-forwards, HST/PST workpapers, PBC pack | Basic GL entries; limited documentation |
Pricing model | Fixed monthly fees; no surprise hours | Hourly; scope creep and bill-shock |
Industry context | Sector-specific charts of accounts & KPIs | Generic bookkeeping, little domain nuance |
Advisory (light CFO) | Cash-flow forecasts, budget vs. actuals, KPI dashboards | Minimal analytics; bookkeeping only |
Orbit Accountants vs. Alternatives
Vs. Generalist Bookkeepers
We work exclusively with small and medium-sized businesses and have deep industry workflows baked in from day one.
- Mapping for HST (Ontario 13%) is standard.
- Industry-specific integrations (Shopify, Stripe, Jane, Square) are connected and reconciled monthly.
- KPIs and cash-flow views are included without extra "analysis" fees.
Vs. In-House Single Bookkeepers
We eliminate the risk of a single point of failure.
- No gaps for vacation, turnover, or sick days.
- CPA-level oversight every month.
- Processes, reconciliations, and workpapers live in our secure Orbit Portal - your books don’t walk out the door.
Vs. Audit-First CPA Firms
We are built for monthly management use, not just year-end compliance.
- On-time month-end closes (≤30 days) with clean reconciliations.
- KPIs and operational insights to guide decision-making year-round.
- Year-end CPA package is always audit-ready.
Vs. Software-Only Tools
We’re a human service with technology as an enabler.
- Orbit Portal for secure uploads, requests, approvals, and status tracking.
- Every transaction reviewed, reconciled, and classified by experienced bookkeepers.
- We proactively catch errors and anomalies; software alone can’t.
The Orbit Portal – no more document chasing
Secure uploads & approvals
Live request list & status tracking
Comment threads on each item
Everything in one place (no email chaos)
What You Get Each Month
Financials & KPIs
- P&L, Balance Sheet, Cash Snapshot
- KPIs relevant to your industry (e.g., CAC payback for SaaS; revenue per chair/room for clinics; COGS/margin for retail/food)
Compliance
- HST tracking & filings
- Payroll entries & remittances
Orbit Portal & Review
- Document requests, approvals, status tracking
- Manager review with notes on variance and risks
Industries we serve in Ottawa
Specialized bookkeeping for every sector - explore yours below.
Service area: Ottawa & Wider Region
Trusted by high-
growth organizations
"I've been working with Orbit since the beginning of 2026 and couldn't be happier. They are professional, detail-oriented, responsive, and always timely. As the owner of a one-person corporation, I greatly appreciate having such a reliable accounting team in my corner. Highly recommended!"
Maja Djikic
Consultant
Tailored, Transparent Pricing for your Business
Join businesses across the us and canada who trust orbit
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Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."