Accounting and Bookkeeping for Physiotherapists
The Canadian physical therapy industry is expected to reach CAD 4.7 billion in revenue in 2025, demonstrating consistent growth and increasing opportunity for clinics . As the sector expands, keeping on top of financial tracking, covering patient fees, equipment costs, payroll, and insurance reimbursements; gets more complex. That’s where Orbit’s specialized bookkeeping for physiotherapists steps in. We handle your numbers with care, so you can focus on helping patients recover.
Simple, Stress-Free Bookkeeping Designed for Physiotherapy Practices
Running a physiotherapy clinic means hovering more than just appointments. From equipment expenses and staff salaries to insurance reimbursements and regulatory filings, it’s easy to miss something important. That’s where Orbit’s specialized approach hops in for you. Our bookkeeping for physiotherapist services are built specifically for the way physiotherapists work.
Here’s what we cover:
Log and separate direct and third-party payments
Track clinic purchases (equipment, tools, utilities)
Record ongoing staff wages and contract payouts
Organize your clinic’s monthly income and spending
Reconcile accounts and monitor cash flow
Prepare tax-ready reports without last-minute chaos
Whether you’re working solo or managing a growing team, we adjust our support to match your setup.
What Makes Orbit Different?
| Feature | Orbit Accountants | Generic Bookkeepers |
|---|---|---|
| Knows how physio clinics operate | 
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| Understands insurance-based billing |
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| Helps track therapy tools and clinical purchases |
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| Software setup that matches health workflows |
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Limited |
| CRA-compliant with medical service codes |
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We specialize in accounting and real estate, not just business accounting. That means fewer mistakes, better reports, and peace of mind come tax season.
Use the Software You’re Already Comfortable With
Already using tools like Jane, Cliniko, or SimplePractice? That’s great. We don’t replace what’s working- we work with it. Orbit integrates directly with your existing software or helps you shift to bookkeeping tools that actually support the way physiotherapists work.
Not sure what suits your clinic best? We take time to understand your daily routine, how you bill, how often you get paid, how you track expenses and recommend the accounting software that fits your practice size, service model, and compliance needs.
Built for All Kinds of Physiotherapy Setups
We don’t just support clinics, we support physiotherapists in all kinds of roles.
We serve:
- Independent physiotherapists in private practice
- Clinic owners with staff or partner therapists
- Wellness centers offering physio alongside other services
- Mobile or home-visit physiotherapists
You can choose a monthly, quarterly, or yearly accounting for physiotherapist package based on how often you need reports and reviews.
Here’s What We’ll Keep an Eye On, So You Don’t Have To
Our goal is to make your clinic’s finances easy to understand and even easier to manage. Here’s a glimpse into what we handle:
- Income from sessions, packages, and insurance
- Purchases (therapy gear, clinical tools, admin supplies)
- Staff and contractor payments
- HST/GST and other provincial filings
- Software costs, memberships, and certifications
- Year-end reports and tax filing prep
We’re here to clean up, organize, and keep it all up-to-date.
Flexible Pricing Options
We can tailor your package depending on your stage of growth
