Accounting and Bookkeeping for Cafes
Running a café is much more than just brewing some awakening coffee. It’s the hectic early mornings, tracking suppliers and staff, keeping up with ever-changing costs and the list goes on. According to IBISWorld, the café and coffee shop industry in Canada generates over $6 billion annually, yet profit margins often hover around just 3–5%. That means tight bookkeeping is a lifeline to staying profitable. Orbit simplifies accounting for coffee shops so you can stay focused on your customers and be relieved about your books.
Coffee Shop Bookkeeping That Keeps You on Track
Cafés have a unique rhythm, daily transactions, fluctuating ingredient prices, tip tracking, and on season. Our café bookkeeping services are built to handle it all. Whether you run a cozy coffee corner or a busy downtown café, Orbit keeps your numbers in check and your finances audit-ready.
We help you:
Track daily sales and reconcile POS reports.
Monitor food and beverage inventory costs.
Categorize expenses for tax deductions.
Manage staff wages, tips, and payroll taxes.
Reconcile bank and credit card statements.
Generate monthly cash flow and P&L reports.
Why Café Owners Trust Orbit with Bookkeeping & Accounting
| Feature | Orbit Accountants | Generic Bookkeepers |
|---|---|---|
| Knowledge of cafe operations | 
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| POS and payroll integration |
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| Tip tracking and wage reporting |
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| GST/HST support for food service |
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| Custom reporting for COGS and daily sales |
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Limited |
From tracking changing ingredient costs to managing dine-in and takeaway sales separately, we understand how cafés run. Our support is built around your day-to-day operations, offering real solutions that fit your workflow.
Cafe Accounting Software That Fits Your Daily Grind
Already set up with Square, TouchBistro, QuickBooks, or Xero? We integrate seamlessly with your existing tools or guide you toward better bookkeeping software tailored to your café’s workflow.
Not sure what fits best? We’ll review your setup and recommend the ideal accounting solution based on your café’s size, transaction volume, and staffing needs.
Built for Coffee Shops, Cafés & Coffee Counters
Whether you run a standalone café, a mobile coffee truck, or a multi-location chain, our services scale with your setup. We support:
- Independent coffee shops and cafés
- Coffee carts and mobile espresso bars
- Bakery cafés with dine-in service
- Cafés inside bookstores, offices, or shared spaces
- Family-run or franchise coffee businesses
You keep your café running and we’ll keep your books clean and simple with monthly, quarterly, or annual packages tailored to your busy seasonality.
What We Track So
You Don’t Have To
Your numbers should make your next move easier and clear. With Orbit, every sale, supply order, and payroll update tells a clear story.
We help you track:
- Daily sales and refunds
- Inventory and cost of goods sold (COGS)
- Staff wages, tips, and CPP/EI deductions
- Utilities, rent, and overheads
- Marketing and loyalty program spend
- GST/HST and other provincial taxes
- Year-end filings (T2125, corporate returns)
Plus: We prep everything your accountant needs or we file it for you.
Flexible Pricing Options
We can tailor your package depending on your stage of growth
