Accounting firm of the yearBest Bookkeepers for Dentists & Dental Clinics
Why Choose Orbit for Dentists?
Orbit helps dental clinics stay CDCP-ready - from billing and CRA compliance to payroll and profitability. We track HST, reconcile insurance payments, and keep your books audit-ready every month. Get clear financials, fixed fees, and insights built for dental practices.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Why Dentists switch to Orbit
Before Orbit
- Behind on month-end; decisions feel blind.
- HST/payroll errors create penalties and rework.
- Hourly invoices and scope creep.
- Generic bookkeeping; no industry context.
- Tax time scramble; your CPA chases details.
- Email chaos and document chasing.
Key Considerations for Dental Practices
Bookkeeping & Systems
Automate insurance remittances and track HST correctly for exempt vs. taxable services. Monthly CDCP dashboards in Xero and Fathom HQ keep AR clean and production reporting clear.
CDCP & CRA Compliance
Stay audit-ready with proper CDCP enrollment, GST/HST handling, and PC structure optimization. We handle fee gaps, ITCs, and CRA documentation changes.
Payroll & Benefits
Manage associate classification (T4/T4A), PHSP/HSA setup, and WSIB compliance. We flag taxable benefits and file payroll remittances on time.
Benefits & Insurance Workflows
Set up CDCP billing and coordination of benefits with private insurers. We train teams on EOB reconciliation and privacy-compliant processes.
Fractional CFO & Advisory
We're a service powered by people and the Orbit Portal-not just an app. Every file reviewed by experienced bookkeepers.
Ready to scale?
Orbit vs Others
| Need | Orbit | Others |
|---|---|---|
Timely month-end | Close within ~30 days with AR, CDCP, and insurance reconciliation dashboards. | Often delayed 45-60+ days; no payer-level reporting. |
Accuracy & audit-readiness | Full HST tracking, CDCP vs. private payer mapping, and CRA-ready workpapers. | Basic GL entries, missing HST/cosmetic tracking. |
Pricing model | Fixed monthly fees; no hourly billing or surprise overages. | Hourly rates; unpredictable bills and rework costs. |
Dental context | Chart of accounts tailored for clinics, associates, and PCs. | Generic bookkeeping; little understanding of dental operations. |
Advisory (light CFO) | Cash-flow forecasts, budget vs. actuals, KPI dashboards. | No analytics; bookkeeping-only focus. |
Insurance & CDCP management | Automated remittance reconciliation (Sun Life, Manulife, CDAnet) and claim audits. | Manual deposit matching and higher write-offs. |
Orbit Accountants vs. Alternatives
VS. GENERALIST BOOKKEEPERS
Generic bookkeeping misses dental-specific nuances like CDCP enrollment, fee guides, and PC structures. Orbit brings a chart of accounts and reporting tailored for clinics, associates, and multi-location practices.
VS. DIY SOFTWARE
Software alone can't reconcile Sun Life, Manulife, or CDAnet remittances or flag HST exposure on cosmetic services. Orbit pairs Xero/QBO with Jane and Dext to keep AR clean and payer-level reporting clear.
VS. SINGLE IN-HOUSE BOOKKEEPER
A solo in-house bookkeeper becomes a bottleneck when associates change, CDCP rules shift, or year-end hits. Orbit's pod gives you continuity, documented processes, and CPA-ready workpapers every month.
VS. YEAR-END SCRAMBLE
Waiting until year-end to clean up associate T4A splits, taxable benefits, and HST creates penalties and rushed CPA hours. Orbit reconciles monthly so the PBC pack is ready when your CPA needs it.
How Orbit Accountants Works With Dentists
Trusted accounting solutions that drive growth, compliance, and confidence.
Monthly bookkeeping
Reconciliations, payables/receivables, HST tracking, and financial reporting by chair, provider, or location.
Payroll & Remittances
We manage staff payroll (Wagepoint/Gusto/ADP), source deductions, and WSIB/EHT filings on time.
Cloud Setup & Integrations
QBO/Xero + Dext/Hubdoc connected with your dental tools (Jane, Helcim, Square, Stripe) for seamless transaction flow.
Cleanup & catch-up
Behind on your books? We'll reconcile past months, fix coding, and rebuild your chart of accounts for compliance and clarity.
Light CFO add-ons
Get cashflow forecasting, budget planning, and KPI dashboards tailored for dental operations (revenue per chair, overhead %, hygiene ratio).
The Orbit Portal - No More Document Chasing
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Secure uploads & approvals
Real-time request list and statuses
Due-date reminders and gentle nudges
One place for month-end close collaboration
What You Get Each Month
Consistent, board-ready deliverables - every single month, across every entity.
Financials
- P&L (entity + consolidated)
- Balance Sheet
- Cash snapshot
- Variance notes
Workpapers
- Bank reconciliations
- Roll-forwards
- Variance analysis
- PBC-ready packages
Compliance
- Filing calendar
- Status updates
- Due-date nudges
- Orbit Portal tracking
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across Canada and the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
Frequently Asked Questions
Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."
Catch Up on Your Books-Quickly and Accurately
Get Back on Track-Fast and Hassle-Free