Accounting firm of the yearBookkeeping for Lawyers in Canada
What Makes Orbit the Best Accountant for law firms?
Monthly bookkeeping compliant with Law Society rules for trust and general accounts. Fixed monthly pricing, on-time month-end closes, and a secure Orbit Portal to manage documents and requests.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Why Lawyers switch to Orbit
Before Orbit
- Behind on month-end; no clear view of trust vs. operating balances.
- Trust and general accounts not reconciled properly; compliance risk.
- HST and payroll mistakes create rework and potential penalties.
- Hourly billing and unclear scope lead to surprise invoices.
- Generic bookkeeping with no understanding of law firm rules.
- Law Society audits and year-end reviews feel stressful and reactive.
- Email chains and document chasing slow everything down.
Orbit vs Others
| Need | Orbit | Others |
|---|---|---|
| Timely month-end | Close within ≤30 days, with KPIs and trust reconciliations included | Variable; often slips to 45-60+ days |
| Accuracy & compliance | Full reconciliations, three-way trust accounting, roll-forwards, PBC pack | Basic GL entries; trust compliance often missed |
| Pricing model | Fixed monthly fees; no surprise hours | Hourly; scope creep and bill-shock |
| Industry context | Legal-specific chart of accounts, client funds vs. trust mapping | Generic bookkeeping, little domain nuance |
| Advisory (light CFO) | Cash-flow forecasts, budgets, KPIs (billable recovery, WIP, trust-to-revenue) | Minimal analytics; bookkeeping only |
Orbit Accountants vs. Alternatives
VS. GENERALIST BOOKKEEPERS
Generic bookkeeping misses legal-specific rules like mixed trust accounts, By-Law 9, and disbursement recoveries. Orbit brings a chart of accounts and reporting tailored for solos, partnerships, and multi-lawyer firms.
VS. DIY SOFTWARE
Software alone can't run a defensible three-way trust reconciliation or flag HST on fees vs. exempt disbursements. Orbit pairs Clio/PCLaw/CosmoLex with QBO/Xero to keep trust and general ledgers clean.
VS. SINGLE IN-HOUSE BOOKKEEPER
A solo in-house bookkeeper becomes a bottleneck when a spot audit hits or year-end lands. Orbit's pod gives you continuity, documented processes, and CPA-ready workpapers every month.
VS. YEAR-END SCRAMBLE
Waiting until year-end to fix trust postings, WIP, and HST creates penalties and rushed CPA hours. Orbit reconciles monthly so the PBC pack and Law Society filings are ready when you need them.
How Orbit Accountants Works with Your Law Practice
A streamlined, professional onboarding experience designed to get your finances back on track-fast and hassle-free.
1. Discovery call
We learn your practice model (trust vs. general accounts, billing systems, practice management tools like Clio), current stack, and compliance deadlines (HST/GST, payroll, Law Society audits).
2. Tailored proposal (fixed fee)
Clear scope and timelines-catch-up trust reconciliations if needed, then monthly cadence.
3. Welcome & kickoff
Orbit Portal access + checklist for prior-year trial balance, trust ledgers, client account statements, payroll files, and app connections.
4. System setup & mapping
QuickBooks Online or Xero + Dext/Hubdoc; connect Clio and payment processors; map trust vs. general accounts, sales tax codes, payroll GLs, and bank feeds.
5. Catch-up & cleanup (if needed)
We reconcile trust accounts, fix historical errors, rebuild your chart of accounts, and ensure Law Society compliance from day one.
6. Monthly close
Bank, credit card, and trust reconciliations; AR/AP aging; payroll entries; accruals; always on schedule.
7. On-time reporting & insights
P&L, Balance Sheet, Trust reconciliations, Cash Snapshot, KPIs (billable recovery, WIP, trust-to-revenue). Risks and opportunities flagged.
8. Year-end & beyond
We assemble a clean year-end package and collaborate with your CPA. Need more? Add light CFO support for cash flow forecasts, budgets, and dashboards.
The Orbit Portal - No More Document Chasing
Secure uploads, real-time status, and one place to collaborate on month-end and trust reconciliations-so nothing slips before a spot audit.
Secure uploads & approvals
Real-time request list and statuses
Due-date reminders and gentle nudges
One place for month-end close collaboration
Bookkeeping for Lawyers
Your guide to trust accounting and simplified financial management for law firms.
Running a law practice comes with its own set of challenges, and managing finances is one of the most important. Accurate bookkeeping helps track income, control expenses, ensure tax compliance, and maintain financial stability. This guide provides practical tips and strategies to streamline your financial management, keeping your practice healthy and growing.
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
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Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."
Catch Up on Your Books-Quickly and Accurately
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