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Accounting and Bookkeeping for Charities2025-07-05T12:17:12+00:00

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Accounting and Bookkeeping for Charities

Managing a charity is all about staying accountable. A 2025 report by BTQ Financial reveals that 74% of nonprofits experience cash flow issues, and over 35% continue to rely on manual tracking for funds. That’s where Orbit steps in. We take care of your charity’s bookkeeping so that you can focus on your mission, not the math. From donation tracking to grant reporting, we help simplify accounting for charity organizations of all sizes.

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An Accounting Partner you can rely on!

0 %

Late Filings

$15,000+

Average Tax Savings Per Client

12 +

Years of Experience

<10 days

Month End Close

Bookkeeping for Charity Organizations That Supports Your Cause

From program costs to donor receipts, nonprofit finances get complex fast. Our bookkeeping for charities is designed to handle the special needs of fund accounting, CRA compliance, and donor transparency.
We help you:

Accurate Record Management

Track donations, grants, and recurring income

Multi – Entity Expertise

Categorize expenses by project or fund.

Seamless Software Integration

Prepare for audits and year-end filings.

Tax - Ready Books

Reconcile accounts and provide clean reports.

Flexible Reporting Formats

Stay on top of CRA rules for registered charities.

Dedicated Client Success Manager

Keep your accounting consistent; cash or accrual.

Why Charities Choose Orbit for Bookkeeping and Accounting

Feature Orbit Accountants Generic Bookkeepers
Nonprofit & charity expertise
Grant and donation reporting
CRA-compliant charity fund accounting
Budgeting for social work programs Limited
Familiarity with nonprofit regulations

Tools That Fit Your Nonprofit

Already using QuickBooks, Xero, or other nonprofit accounting tools? Great. We’ll work with what you have or recommend better software for bookkeeping for social work. Our goal is to make your process smoother, not harder.
Need help choosing a system? We’ll evaluate your workflow and guide you toward a setup that fits your team and your goals.
Need help deciding? We’ll assess your workflow and recommend the best accounting software for realtors based on your goals, portfolio size, and province.

Support chat with bookkeeping services
Custom dashboard for bookkeeping services

Built for Charity Organizations, Nonprofits & Community Groups

Whether you’re a grassroots team or an established charity, our services scale with your needs.

We support:

  • Registered charities
  • Nonprofit organizations
  • Foundations and trusts
  • Community welfare and outreach programs

You’re doing the work that matters. We’re here to make sure your numbers support it, clean and clear.

What We Track So
You Don’t Have To

Your finances should reflect your impact, not confuse it. With Orbit, your books help tell your story.

We track:

  • Donations (cash, cheque, online)
  • Grants and restricted funds
  • Event revenue and expenses
  • Administrative vs. program costs
  • Tax filings and CRA obligations
  • Annual return support (T3010, GST/HST)

And when it’s time to report to the board, funders, or CRA; we’ve got everything ready.

Simplified Tax Preparation

Flexible Pricing Options

We can tailor your package depending on your stage of growth

Starter

Annual Subscription

C$175 /mo

Essential

Annual Subscription

C$345 /mo

Growth

Annual Subscription

C$595/mo

Professional

Starting at

C$955/mo

FAQs: Charity & Nonprofit Bookkeeping

Do you offer services just for year-end or grant season?2025-06-25T19:43:36+00:00

Yes. If you only need bookkeeping for charities during key periods like year-end reports or grant deadlines, we offer short-term packages to support your team when it matters most.

What if we’ve never had proper books before?2025-06-25T19:43:03+00:00

That’s okay, we’ve helped many nonprofits get set up from scratch. We’ll clean up records, organize your accounts, and build a strong foundation going forward.

How soon can you get us up and running?2025-06-25T19:42:16+00:00

Depending on your current setup, onboarding can take anywhere from a few days to a couple of weeks. We’ll assess and fast-track the process where possible.

Do we need to change our accounting software to work with you?2025-06-25T19:41:14+00:00

We can work with the tools you’re already using, including QuickBooks, Xero, Wave, and others. If there’s a better fit, we’ll guide you, but only if it truly improves your workflow.

Can you work with our volunteer treasurer or part-time admin?2025-06-25T19:40:16+00:00

Yes. We often coordinate with internal staff or volunteers to make bookkeeping collaborative, yet hands-off for your team.

What’s included in your monthly nonprofit bookkeeping package?2025-06-25T19:39:24+00:00

It typically includes donation and expense tracking, monthly reconciliations, financial reports, and fund balance summaries. Add-ons like payroll or CRA filings are also available

How do you separate program costs from admin or fundraising expenses?2025-06-25T19:39:19+00:00

Our charity fund accounting structure ensures every dollar is categorized properly. Program, admin, and fundraising costs are tracked separately to maintain donor trust and meet CRA expectations.

Do you support government grant reporting and audit prep?2025-06-25T19:39:12+00:00

Absolutely. We help track grant spending as per guidelines and organize your financials for smooth audits and CRA reviews.

What if our team doesn’t understand accounting terms?2025-06-25T19:39:06+00:00

We explain everything in plain language and keep the process as transparent as possible, so your team always feels confident, even without a financial background

Can you help us prepare reports for funders and board meetings?2025-06-25T19:36:12+00:00

Yes. We generate detailed, easy-to-read financial reports that help you communicate clearly with donors, grant agencies, and board members.

Let Your Mission Lead, We’ll Handle the Numbers

With Orbit, your finances are in good hands. Focus on your community, your programs, and your mission, and we’ll take care of the accounting.


Or explore how we support your region:  Bookkeeping for Charities in Canada →

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