Accounting firm of the yearBookkeeping for Restaurants
Accurate, On Time, Audit-Ready
What Makes Orbit the Best Accountant for Restaurants?
Running a restaurant means balancing cash flow, inventory, and payroll-while keeping your books clean for the CRA and your investors. Orbit Accountants delivers cloud-based bookkeeping for restaurants that closes the month on time, every time, with clean reconciliations and fixed monthly pricing.
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Why Restaurants Professionals Switch to Orbit?
Before Orbit
- Behind on month-end; decisions feel blind.
- HST/payroll errors create penalties and rework.
- Hourly invoices and scope creep.
- Generic bookkeeping; no industry context.
- Tax time scramble; your CPA chases details.
- Email chaos and document chasing.
Orbit vs Others
| Need | Orbit Accountants | Others |
|---|---|---|
POS & Delivery-App Reconciliations | Daily sales, delivery-app payouts, merchant fees, and gift-card breakage matched to deposits monthly. | Often lumped as “sales” without fee deductions or gift-card tracking; variance never resolved. |
Food vs. Liquor & Dine-In vs. Delivery Splits | Separate mapping for food/liquor and service channels with correct PST/HST applied by province. | Single sales bucket; PST/HST errors and margin blind spots. |
Tips & Payroll Compliance | Controlled, direct, and (QC) declared tips handled correctly for CPP/EI/EHT/WSIB; tip-out mapping by employee group. | Tips treated as wages or ignored; CRA/WSIB exposure. |
GST/HST/PST & Marketplace-Facilitator Rules | Registration, tracking, and filings by province; BC/SK PST and delivery-platform collection handled monthly. | Generic GST/HST filing; PST and marketplace rules missed. |
Inventory, COGS & Shrink | Food, beverage, and packaging costs reconciled to purchases; wastage/shrink tracked and analyzed. | Inventory expensed directly; no variance or shrink analysis. |
Menu-Level Margins & Reporting | Menu, category, and location P&Ls; labour and food-cost KPIs integrated with payroll. | Single P&L; no visibility into menu profitability or labour efficiency. |
Orbit Accountants vs. Alternatives
Vs. Generalist Bookkeepers
They miss restaurant-specific details - tips, POS mapping, and delivery fees. Orbit builds your books around the food-service model from day one.
Vs. In-House Single Bookkeepers
No single point of failure - our CPA-led team covers reconciliations, payroll, and filings even when someone's away.
Vs. Audit-First Firms
We prioritize monthly visibility, not just year-end compliance. Your CPA gets a clean, ready-to-file package.
Vs. Software-Only Tools
Automation helps, but judgment matters. Orbit combines tech with CPA oversight for reconciliations you can trust.
How Orbit Accountants Works with Restaurants
Monthly bookkeeping
Reconciliations, payables/receivables, HST tracking, and financial reporting by chair, provider, or location.
Payroll & Remittances
We manage staff payroll (Wagepoint/Gusto/ADP), source deductions, and WSIB/EHT filings-on time.
Cloud Setup & Integrations
QBO/Xero + Dext/Hubdoc connected with your dental tools (Jane, Helcim, Square, Stripe) for seamless transaction flow.
Cleanup & catch-up
Behind on your books? We'll reconcile past months, fix coding, and rebuild your chart of accounts for compliance and clarity.
Light CFO add-ons
Get cashflow forecasting, budget planning, and KPI dashboards tailored for dental operations (revenue per chair, overhead %, hygiene ratio).
The Orbit Portal – no more document chasing
Secure uploads & approvals
Real-time request list and statuses
Due-date reminders and gentle nudges
One place for month-end close collaboration
What's Included - Restaurant Bookkeeping, Payroll & CFO Support
Bookkeeping & Systems
- POS, delivery-app, and gift-card breakage reconciliations; wastage/shrink tracking.
- Split of liquor vs. food, dine-in vs. delivery - PST/HST implications by province.
- Menu-specific chart of accounts in QBO/Xero for clean cost tracking.
- Integrated feeds from Square, Toast, DoorDash, Uber Eats, SkipTheDishes, and Moneris.
Tax & Compliance
- Tips: controlled vs. direct vs. (QC) declared - different CPP/EI/withholding outcomes.
- Basic groceries (zero-rated) vs. prepared foods (taxable) and Ontario POS rebates.
- Marketplace-facilitator rules - delivery platforms collecting HST/PST in many cases; BC/SK specifics for online marketplaces.
- GST/HST registration, tracking, and filings with audit-ready documentation.
Payroll
- Declared tips in Québec and minimum-wage rules for tipped workers; EHT exposure by province.
- CPP2 (2024 onward) handled in payroll setup.
- Payroll runs, T4/T4A, ROEs, WSIB/EHT filings managed through Wagepoint, Gusto, or ADP.
- Tip-out and declared-tip mapping for accurate employee allocations.
Fractional CFO & Advisory
- Menu-level margin analysis - food vs. liquor profitability.
- Dynamic pricing and labour scheduling vs. sales cadence.
- Cash-flow forecasting for seasonality (patio/off-season trends).
- Inflation and vendor-cost modelling to protect margins
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across Canada and the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
Frequently Asked Questions
Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."