Bookkeeping Services in Toronto (GTA)

It’s easy! Just contact us for a free initial consultation. We’ll discuss your needs, answer any specific questions, and then provide a proposal including a fixed monthly fee. If you decide to move forward, we’ll send an engagement letter and begin the onboarding process immediately

Yes, we can handle multi-currency transactions and have experience with cross-border scenarios. We have clients with entities in both Canada and the US. We can maintain separate books for each entity and consolidate if needed. We’re familiar with sales tax differences, and our team includes tax specialists who can navigate cross-border tax compliance. If something is very specialized (e.g., US tax filings), we have partner firms we collaborate with. So you can still use Orbit as your main point of contact, and we’ll ensure all compliance pieces are covered through our network. 

We take confidentiality very seriously. All our team members sign NDAs and are bound by professional ethics. We use tools and platforms that are SOC2 grade compliant. Access to your data is limited to the few Orbit staff who service your account. If required, we’re open to signing a specific confidentiality or non-solicitation agreement. 

Yes, that’s part of our fractional CFO services. Once your bookkeeping is running smoothly, we can definitely assist with budgeting, cash flow forecasting, financial modelling, and KPI tracking. This is an on-demand service – you can use us for annual budget planning, or ongoing strategic oversight.  

Many of our clients had in-house or freelance bookkeepers before. They switched because they wanted more consistency, expertise, and scalability. With Orbit, you get a team (eliminating single point of failure risk if an employee quits or falls behind) and CPA-level insight supervising the books. We also bring robust processes and tech that lone bookkeepers may not use, which means fewer errors and delays. In short, we take bookkeeping off your plate completely – often at a comparable cost – and you get peace of mind that it’s done right. 

We likely do. Our clients span across a variety of industries. The common thread is that they’re growing organizations that need better financial management. Our team is quick to learn industry-specific needs (for example, we handle trust accounting for lawyers, project accounting for construction, inventory for retailers, etc.). During our initial chat, we’ll discuss your industry specifics, and we’ll be honest if anything is outside our wheelhouse (so far, that hasn’t happened!). 

n a nutshell: professionalism, responsiveness, and transparency. We’re founded by CPAs who saw small businesses being under-served. So we built Orbit to offer big-firm quality with boutique-firm attention. Unlike many bookkeepers, we guarantee timely delivery of financials and fixed pricing. And unlike larger firms, you won’t be a small fish – we truly partner with you (100% of our clients stay with us year after year, which we’re very proud of). We proactively solve problems and answer questions – basically, we care about your business as much as you do. 

We adjust to your preferences. Typically, we’ll send monthly reporting packages and any notes. If something needs clarification, we’ll reach out via email. You can email us anytime – we respond promptly (usually same day).  

We use secure, convenient apps. For example, you can simply snap photos or email scans of receipts and bills to us via Hubdoc or Dext (we’ll set you up – it’s very easy). These automatically feed into the accounting system for us to review. We use our portal for any other documents. Of course, you can always email things over too. We aim to minimize hassle – no shoeboxes of receipts required! 

We are proficient with QuickBooks Online and Xero. If you’re not on one yet, we can set it up for you and even train you or your staff on how to use tools like QuickBooks and Hubdoc for receipts. If you already use a system, we’ll adapt to it. Our goal is to make the bookkeeping process as easy as possible for you, leveraging technology for efficiency. 

We can usually get started within days. Onboarding typically looks like this: we’ll meet with you on a all to understand your business and gather access to your financial systems (QuickBooks/ Xero, etc.). In the first week, we often do any necessary cleanup and set up standardized processes. Often by the second week, we’re already working on your current books. It’s a smooth handover – we guide you through each step, and there’s minimal effort needed on your part. 

We’re flexible. We can finalize your books and prepare the corporate tax filing in-house if you’d like. Or, if you have an external tax accountant, we’ll collaborate with them by providing complete, reconciled financials and any needed infosterncohen.com. Many clients find it convenient that we can handle the tax compliance (including HST/GST filings) so nothing falls through the cracks.

Yes – our core is bookkeeping, but we go beyond. We prepare year-end financial statements and can coordinate or file your corporate tax returns (T2) and HST returns. We also provide Fractional CFO services for businesses needing higher-level support (budgeting, forecasting, strategy) on an as-needed basis. Essentially, we can be your full finance department, from bookkeeping clerk up to CFO, depending on what you need. 

Absolutely. We often onboard clients with backlogged books. In the first phase, we’ll clean up and catch up your records (prior months or even years) so that everything is accurate going for. We set up proper systems if none are in place. This cleanup is included or quoted upfront in our pricing, so once it’s done, we can seamlessly transition to maintaining your books monthly. 

Orbit was founded by Chartered Professional Accountants (CPAs) with Big Four accounting firm training and experience in industry. Our team includes CPAs and experienced bookkeepers. This means your books are overseen by professionals who understand not just bookkeeping, but the bigger financial picture as well (tax compliance, financial analysis, etc.). You get top-tier accounting expertise at bookkeeping rates. 

You’ll have a dedicated point of contact (a senior accountant) who oversees your file, plus a support team behind them. We work in teams, so there’s always someone available who knows your business.  

Yes, our pricing is a flat monthly fee tailored to your business’s transaction volume and needs. After an initial assessment, we quote a monthly rate that covers all routine bookkeeping. That rate is locked in – no surprise bills – and includes year-end accounting prep. We find clients greatly prefer this predictability (no more hourly billing surprises!). 

We handle all daily accounting tasks – recording transactions, reconciling bank and credit card accounts, managing accounts payable/receivable, processing payroll if needed, and producing monthly financial statements (Income Statement, Balance Sheet)sterncohen.com. Essentially, we become your back-office finance team, ensuring your books are accurate and up-to-date every month.

Simple — we adjust scope and fee; no interruptions to service. 

Yes — dedicated fund/program reporting and CRA deadlines. 

We support quarterly with our Bookkeeping Essentials plan. 

After discovery and proposal sign-off, kickoff is typically within days. 

Yes — we assist with setup and ongoing filings where required. 

Yes — we map these correctly for various industries including restaurants, cafés, spa, wellness clinics. 

Yes — we’ll scope cleanup and get your books audit-ready. 

Yes — add light CFO support for forecasts, budgets, and KPI dashboards. 

Yes — consolidated reporting and intercompany where needed. Yes — consolidated reporting and intercompany where needed.

Yes — tidy PBC files; we liaise directly if you like. 

Yes — we connect and reconcile to keep the GL accurate. 

Both — we recommend based on your needs and integrations. 

Yes — we handle catch-up/cleanup and a smooth handover. 

Yes — we setup manage periodic remittances via Wagepoint/Gusto/ADP. 

Fixed monthly; no surprise bills.

Target ≤ 30 days from month-end. 

Yes — we register (if needed), track, and file HST on time. 

We serve clients nationwide, with a strong Toronto/GTA presence. 

Regular updates to your financial records are crucial for maintaining accuracy and compliance. We recommend updating your records at least monthly to ensure you have up-to-date information for decision-making and reporting.

Handling bookkeeping in-house can be time-consuming and may divert focus from your core business activities. Outsourcing to a professional service like Orbit Accountants can save you time and ensure accurate financial management, allowing you to concentrate on growing your business.

The cost of bookkeeping services in Toronto varies depending on the complexity and volume of transactions. At Orbit Accountants, we offer competitive pricing with transparent rates. Contact us for a customized quote based on your specific needs.

When selecting a bookkeeper, consider their experience, expertise, and reputation. Choosing a professional who understands your industry and can provide tailored solutions is important. Orbit Accountants stands out as a top choice due to our extensive experience and commitment to quality service.

Getting started is easy. Simply contact us to schedule a consultation, and we’ll discuss your bookkeeping needs and develop a customized plan to help you manage your finances effectively.

We serve a wide range of industries in Toronto, including retail, hospitality, healthcare, real estate, and professional services. Our team has the expertise to tailor our bookkeeping services to the specific needs of your industry.

It’s recommended to update your bookkeeping records regularly, ideally on a monthly basis. Orbit Accountants can handle this for you, ensuring your financial records are always current and accurate.

Accurate bookkeeping provides a clear picture of your business’s financial status, helping you make informed decisions, manage cash flow effectively, and plan for future growth. With Orbit Accountants, you can trust that your financial data is reliable and insightful.

Yes, Orbit Accountants offers virtual bookkeeping services, providing flexibility and convenience for Toronto businesses. Our virtual services ensure you have access to your financial data anytime, anywhere.

Yes, Orbit Accountants provides comprehensive tax preparation services alongside our bookkeeping services. We ensure that your financial records are in order throughout the year, making tax season stress-free and efficient.

We use advanced accounting software and thorough review processes to ensure the accuracy of your financial records. Our team of experienced bookkeepers meticulously checks all entries and reconciles accounts to prevent errors.

Orbit Accountants stands out for our personalized approach, experienced team, and commitment to accuracy. We understand the unique financial challenges faced by businesses in Toronto and provide tailored solutions to meet your specific needs.

Professional bookkeeping services can save you time, reduce errors, and provide valuable insights into your business’s financial health. By outsourcing your bookkeeping to Orbit Accountants, you can focus on running your business while we ensure your financial records are accurate and up-to-date.

At Orbit Accountants, we offer a full range of bookkeeping services in Toronto, including transaction recording, bank reconciliation, accounts payable and receivable management, financial reporting, and payroll processing. Our services are designed to help businesses maintain accurate financial records and ensure compliance with local regulations.