How do I get started with Orbit Accountants’ bookkeeping services in Ottawa?

Starting is simple. Just reach out to us to book a consultation, and we’ll discuss your needs for bookkeeping services in Ottawa, creating a personalized plan to help you manage your finances with ease and efficiency.

Why is it important to hire a professional bookkeeper?

Hiring a professional bookkeeper in Ottawa ensures your financial records are accurate, organised, and compliant with regulations. Their expertise helps prevent costly mistakes and penalties, saving you time and money. With bookkeeping services Ottawa, you can focus on growing your business, knowing that your finances are well-managed and up-to-date.

How often should my books be updated?

Your books should be updated regularly, ideally on a monthly basis, to ensure accuracy and avoid errors. Regular updates from a professional bookkeeper Ottawa ensure compliance and provide clear financial insights. With online bookkeeping services in Ottawa, you can easily track your financials in real-time, making adjustments as needed.

What services do bookkeepers provide?

Bookkeepers in Ottawa provide a range of services, including tracking daily transactions, reconciling bank statements, and preparing financial reports. They handle accounting & bookkeeping services in Ottawa, ensuring your records are accurate and up-to-date. Additionally, they assist with online bookkeeping, offering real-time access to your financial data, which helps streamline your business operations.

Bookkeeping is the process of recording and managing a business’s financial transactions, ensuring all income and expenses are tracked accurately. It includes tasks such as reconciling bank statements and preparing financial reports. Professional bookkeeping services help businesses stay organised, save time, and ensure compliance with tax regulations and financial standards.

Why should I choose Orbit for business bookkeeping?

Choose expert bookkeeping firms Ottawa like Orbit Accountants for all types of businesses because we provide accurate, timely, and professional Ottawa bookkeeping services tailored to your needs. Our team uses expert online bookkeeping tools, ensuring real-time access to your financial data from anywhere. With our expertise, you can focus on growing your business while we manage your finances efficiently and securely.

Can Orbit scale their services as my business grows?

Yes, Orbit Accountants can easily scale our bookkeeping services Ottawa as your business grows. Whether you’re a small startup or a larger enterprise, we offer flexible solutions to meet your evolving needs. Our expert team will always ensure that your finances are always organised, accurate, and ready to support your business’s growth.

How much will it cost?

The cost of our bookkeeping services in Ottawa depends on your business’s size and complexity. We offer flexible packages that can be customized to fit your needs. Whether you require basic online bookkeeping or comprehensive accounting support, we ensure you receive excellent value while maintaining accuracy and efficiency in managing your finances.

Why should I hire a bookkeeper?

Hiring a bookkeeper Ottawa is essential for ensuring accurate financial records and saving time. A professional bookkeeper helps manage daily transactions, prepare reports, and ensure tax compliance. With expert bookkeeping services, you can focus on growing your business while leaving the financial details to a trusted professional.

What makes Orbit different from other accounting and bookkeeping firms?

Orbit stands out because we offer comprehensive bookkeeping services Ottawa tailored to meet the unique needs of your business. Our team of experts ensures accuracy and compliance, giving you peace of mind. You’ll also have real-time access to your financials, allowing you to focus on growth while we handle the details.

Bookkeeping Services in Ottawa

Transparent Pricing. Accurate books. On time. Every time.

CPA-level bookkeeping with fixed pricing, fast month-end closes, and a responsive Ottawa-based team — so you can focus on growth, not the CRA.

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An Accounting Firm you can rely on!

0 %

Late Filings

<6 hours

Email Response

100%

Fixed Fee

<10 days

Month End Close

Meet the Founders

Sophie Dillon, CPA,CA

Co-founder

Orbit Accountants

At Orbit, we’ve built a practice that’s grounded in clarity, care, and consistency. From onboarding to ongoing support, our focus is always on making accounting feel less like a burden and more like a growth tool. We’re here to simplify the process, not complicate it.

Malay Matalia

Co-founder

Orbit Accountants

Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.

Are you a charity or non- profit?

Get fund-ready books, grant
reporting, and CRA filings.

Non-profit Bookkeeping Non-profit Bookkeeping

What Makes Orbit the Best Accountant for non-profits?

As a non-profit organization, your focus should be on fulfilling your mission, not managing finances. At Orbit Accountants, we offer specialized bookkeeping for non-profit organizations tailored to non-profits. From tracking donations and expenses to ensuring tax compliance, we handle the financial details, so you can concentrate on making an impact.

Quick Answers

How do I share documents?Sujatakhedekar99@gmail.com2025-08-23T17:42:14+00:00

How do I share documents?

Through the Orbit Portal — secure uploads, requests, and approvals in one place.

Can you liaise with my year-end CPA?Sujatakhedekar99@gmail.com2025-08-23T17:41:40+00:00

Can you liaise with my year-end CPA?

Absolutely — we deliver a tidy year-end package and work directly with them.

Do you handle payroll and remittances?Sujatakhedekar99@gmail.com2025-08-23T17:40:59+00:00

Do you handle payroll and remittances?

Yes — we run payroll and remit source deductions via Wagepoint/Gusto/ADP.

Is pricing fixed?Sujatakhedekar99@gmail.com2025-09-03T16:58:05+00:00

Is pricing fixed?

Yes — clear monthly pricing; no hourly surprises.

Do you work with my tools (Shopify, Stripe, Jane, etc.)?Sujatakhedekar99@gmail.com2025-08-23T17:39:49+00:00

Do you work with my tools (Shopify, Stripe, Jane, etc.)?

Yes — we connect your stack to QBO/Xero + Dext/Hubdoc.

How fast is month-end?Sujatakhedekar99@gmail.com2025-08-23T17:38:59+00:00

How fast is month-end?

We target close within 30 days of month-end (often faster).

Do you support HST in Ontario (13%)?Sujatakhedekar99@gmail.com2025-09-03T16:49:04+00:00

Do you support HST in Ontario (13%)?

Yes — we set up, track, and file HST on time, with clean audit trails.

Why Ottawa SMBs choose Orbit

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Orbit VS Others

Need	Orbit	Others
Timely month-end	Close within ~30 days, with KPIs and commentary	Variable; often slips to 45–60+ days
Accuracy & audit-readiness	Full reconciliations, roll-forwards, HST/PST workpapers, PBC pack	Basic GL entries; limited documentation
Pricing model	Fixed monthly fees; no surprise hours	Hourly; scope creep and bill-shock
Industry context	Sector-specific charts of accounts & KPIs	Generic bookkeeping, little domain nuance
Advisory (light CFO)	Cash-flow forecasts, budget vs. actuals, KPI dashboards	Minimal analytics; bookkeeping only
Portal & comms	Orbit Portal for uploads, approvals, request tracking	Email threads & spreadsheets
Tooling	QBO/Xero + Dext/Hubdoc; Shopify/Stripe/Jane integrations	Limited integrations or manual imports
Payroll & remittances	Wagepoint/Gusto/ADP setup + on-time remittances	Manual processes, risk of penalties
Year-end handoff	Tidy CPA handoff; we liaise with your tax accountant	Client manages back-and-forth
Scalability	Packages that grow with you (add locations/programs)	Rebuilds needed as complexity increases

Orbit Accountants vs. Alternatives

Vs. Generalist Bookkeepers

We work exclusively with small and medium-sized businesses and have deep industry workflows baked in from day one.

Mapping for HST (Ontario 13%) is standard.
Industry-specific integrations (Shopify, Stripe, Jane, Square) are connected and reconciled monthly.
KPIs and cash-flow views are included without extra “analysis” fees.

Vs. In-House Single Bookkeepers

We eliminate the risk of a single point of failure.

No gaps for vacation, turnover, or sick days.
CPA-level oversight every month.
Processes, reconciliations, and workpapers live in our secure Orbit Portal — your books don’t walk out the door.

Vs. Audit-First CPA Firms

We are built for monthly management use, not just year-end compliance.

On-time month-end closes (≤30 days) with clean reconciliations.
KPIs and operational insights to guide decision-making year-round.
Year-end CPA package is always audit-ready.

Vs. Software-Only Tools

We’re a human service with technology as an enabler.

Orbit Portal for secure uploads, requests, approvals, and status tracking.
Every transaction reviewed, reconciled, and classified by experienced bookkeepers.
We proactively catch errors and anomalies; software alone can’t.

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How it works

1. Discovery call

We learn your model (revenue streams, programs/locations), current stack, and deadlines (HST, payroll, board cadence).

2. Tailored proposal (fixed fee)

Clear scope and timelines — cleanup if needed, then monthly cadence.

3. Welcome & kickoff

Orbit Portal access + checklist for prior-year TB, bank/credit statements, payroll files, and app connections.

4. System setup & mapping

QBO or Xero + Dext/Hubdoc. We connect Shopify/Stripe/Jane/Square/etc., map HST codes, payroll GLs, and bank feeds.

5. Catch-up & cleanup (if needed)

We reconcile accounts, fix historical issues, rebuild chart of accounts for your industry, and prepare opening balances.

6. Monthly close

Bank/CC/loan reconciliations, A/R & A/P aging, HST tracking, payroll entries, accruals, and review.

7. On-time reporting & insights

P&L, Balance Sheet, Cash Snapshot, plus KPIs (gross margin, cash runway, revenue by channel/program). We flag risks & opportunities.

8. Year-end & beyond
We assemble a clean year-end package and collaborate with your CPA for taxes. Need more? Add fractional-CFO support as you scale.

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The Orbit Portal – no more document chasing

Secure uploads & approvals

Live request list & status tracking

Comment threads on each item

Everything in one place (no email chaos)

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What You Get Each Month

P&L, Balance Sheet, Cash Snapshot

KPIs relevant to your industry (e.g., CAC payback for SaaS; revenue per chair/room for clinics; COGS/margin for retail/food)

Compliance: HST tracking & filings, payroll entries & remittances

Orbit Portal: document requests, approvals, status tracking

Manager review with notes on variance and risks

Industries we serve in Ottawa

Technology & SaaS (subscriptions, deferred revenue, Stripe, Chargebee)

Non-profits & charities (funds/programs, grants, CRA filings)

Health, wellness & clinics (physio, chiro, dental, med-spa; Jane/Helcim)

Mental health practices (psychologists, therapists; PHI/PHIPA workflows)

Restaurants, cafés & food service (POS, tips, delivery apps, COGS)

Retail & e-commerce (Shopify/Amazon/Square; inventory & sales tax)

Professional services (consulting, agencies, legal, architecture, engineering)

Real estate (realtors, brokerages, property management, T4A/RECO norms)

Trades & construction (job costing, progress billing, WIP)

Manufacturing & wholesale (inventory, landed costs, multi-location)

Logistics & distribution (3PL flows, fuel surcharges, FX)

Education & training (private schools, tutoring, course platforms)

Fitness & studios (gyms, yoga, pilates; membership revenue)

Beauty & personal care (salons, spas; packages, gift cards)

Media, creators & agencies (retainers vs. projects, royalties)

Crypto & Web3 (wallets, exchanges, gain/loss tracking)

Healthcare practitioners (MD clinics, allied health, billings)

Tourism & events (seasonality, deposits, deferrals)

Agriculture & food production (seasonal costs, inventory)

Automotive services (parts & labour, work orders)

IT services & MSPs (recurring MRR, prepaid support)

Proof Ottawa businesses can trust

Working with Orbit has been a seamless, excellent experience. I really appreciate their attention to detail, expertise and responsiveness – I have full confidence that my bookkeeping/accounting are well taken care of. Can’t recommend Orbit enough!

Melanie Grauds

Founder, MELROSE Training

5 / 5

Orbit’s team feels like an extension of my business. Thanks to Orbit’s tailored approach, I’ve uncovered tax savings that paid for their services twice over.

Jaideep Shergill

Founding Partner, Pitchfork Partners

5 / 5

Ottawa Bookkeeping Services

“If you’re seeking trusted bookkeeping in Ottawa, look no further. Orbit Accountants provides comprehensive bookkeeping services designed for Ottawa’s busy business world. Our expert team ensures your financial records remain accurate, compliant, and current, giving you the peace of mind to concentrate on growing your business.

Comprehensive Bookkeeping Solutions:

Need help with your business finances? We provide precise bookkeeping, income tax preparation, and filing services tailored to Ottawa businesses. Whether you’re a startup or an established company, we ensure your financial records are accurate, up-to-date, and fully compliant with regulations.

Personalized Support:

With a dedicated Ottawa bookkeeper for each client, we focus on understanding your unique business needs. Our ongoing support includes answering questions, linking accounts, and providing regular updates and consultations to ensure smooth financial operations at all times.

Local Tax Expertise:

We make sure your business stays compliant with local tax laws by offering customized tax strategies that help you save both time and money. Navigating the complexities of taxes can be overwhelming, but with our expert team by your side, we ensure that your business is not only compliant but also optimized for maximum tax efficiency.

Advanced Tools:

We use the latest financial tools to provide real-time insights, all included in our pricing. With these tools, you’ll have the power to make well-informed decisions, helping you keep your business on track and achieve your financial goals more effectively.

Choose Orbit Accountants for your Ottawa bookkeeping needs and experience peace of mind with expert financial management.

Orbit Accountants Client Journey: From Signup to Go Live

Packages & pricing

Choose a plan that matches your stage. Upgrade anytime as you grow.

Transparent Plans, no surprises

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Custom Solutions for your business

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Frequently Asked Questions

Will we have a single point of contact?Sujatakhedekar99@gmail.com2025-08-29T05:21:42+00:00

Behind on Bookkeeping and Taxes?

Service area: : Ottawa & Wider Region

We serve Ottawa and the wider region: Kanata, Barrhaven, Nepean, Orléans, Downtown Ottawa, and clients across Canada. Remote-first; reliable, local-aware support.

Get a free quote See pricing

Tax

We Prepare your annual income tax returns and regular sales tax filing.

Learn More

Fractional CFO

Helping you define and achieve your business goals

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Payroll

Our seasoned payroll team guarantees precise and punctual payroll processing.

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Simplifying Finances, Empowering Growth

Ready to simplify your finances?

Simplifying Finances, Empowering Growth

Ready to simplify your finances?

Navigate Your Business Finances with Ease: Free Resources from Orbit Accountants

Ready to simplify your finances?

Bookkeeping Services in Ottawa

An Accounting Firm you can rely on!

Meet the Founders

Are you a charity or non- profit?

Get fund-ready books, grant reporting, and CRA filings.

What Makes Orbit the Best Accountant for non-profits?

Quick Answers

Why Ottawa SMBs choose Orbit

Orbit VS Others

Orbit Accountants vs. Alternatives

How it works

The Orbit Portal – no more document chasing

What You Get Each Month

Industries we serve in Ottawa

Proof Ottawa businesses can trust

Melanie Grauds

Jaideep Shergill

Ottawa Bookkeeping Services

Comprehensive Bookkeeping Solutions:

Personalized Support:

Local Tax Expertise:

Advanced Tools:

Orbit Accountants Client Journey: From Signup to Go Live

Packages & pricing

Recommended Blogs

Frequently Asked Questions

Behind on Bookkeeping and Taxes?

Service area: : Ottawa & Wider Region

Tax

Fractional CFO

Payroll

Get fund-ready books, grant
reporting, and CRA filings.