An Accounting Firm you can rely on!
0 %
Late Filings
<6 hours
Email Response
100%
Fixed Fee
<10 days
Month End Close
Meet the Founders
Sophie Dillon, CPA,CA
Co-founder
Orbit Accountants 
At Orbit, we’ve built a practice that’s grounded in clarity, care, and consistency. From onboarding to ongoing support, our focus is always on making accounting feel less like a burden and more like a growth tool. We’re here to simplify the process, not complicate it.
Malay Matalia
Co-founder
Orbit Accountants
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
What Makes Orbit the Best Accountant for non-profits?
As a non-profit organization, your focus should be on fulfilling your mission, not managing finances. At Orbit Accountants, we offer specialized bookkeeping for non-profit organizations tailored to non-profits. From tracking donations and expenses to ensuring tax compliance, we handle the financial details, so you can concentrate on making an impact.
Quick Answers
Why Kitchener Cambridge Waterloo SMBs choose Orbit
Orbit VS Others
| Need | Orbit | Others |
| Timely month-end | Close within ~30 days, with KPIs and commentary | Variable; often slips to 45–60+ days |
| Accuracy & audit-readiness | Full reconciliations, roll-forwards, HST/PST workpapers, PBC pack | Basic GL entries; limited documentation |
| Pricing model | Fixed monthly fees; no surprise hours | Hourly; scope creep and bill-shock |
| Industry context | Sector-specific charts of accounts & KPIs | Generic bookkeeping, little domain nuance |
| Advisory (light CFO) | Cash-flow forecasts, budget vs. actuals, KPI dashboards | Minimal analytics; bookkeeping only |
| Portal & comms | Orbit Portal for uploads, approvals, request tracking | Email threads & spreadsheets |
| Tooling | QBO/Xero + Dext/Hubdoc; Shopify/Stripe/Jane integrations | Limited integrations or manual imports |
| Payroll & remittances | Wagepoint/Gusto/ADP setup + on-time remittances | Manual processes, risk of penalties |
| Year-end handoff | Tidy CPA handoff; we liaise with your tax accountant | Client manages back-and-forth |
| Scalability | Packages that grow with you (add locations/programs) | Rebuilds needed as complexity increases |
How Orbit Accountants Works with Your Kitchener-Cambridge-Waterloo Business
Get your bookkeeping, income tax prep, and filing handled by experts with the help of integrated tools. Orbit Accountants partners with Toronto’s growing businesses, offering comprehensive bookkeeping services in Toronto and financial solutions tailored to your needs, whether you’re a startup or an established business, ensuring accurate and efficient financial management.
1. Discovery call
We learn your model (revenue streams, programs/locations), current stack, and deadlines (HST, payroll, board cadence).
2. Tailored proposal (fixed fee)
Clear scope and timelines — cleanup if needed, then monthly cadence.
3. Welcome & kickoff
Orbit Portal access + checklist for prior-year TB, bank/credit statements, payroll files, and app connections.
4. System setup & mapping
QBO or Xero + Dext/Hubdoc. We connect Shopify/Stripe/Jane/Square/etc., map HST codes, payroll GLs, and bank feeds.
5. Catch-up & cleanup (if needed)
We reconcile accounts, fix historical issues, rebuild chart of accounts for your industry, and prepare opening balances.
6. Monthly close
Bank/CC/loan reconciliations, A/R & A/P aging, HST tracking, payroll entries, accruals, and review.
7. On-time reporting & insights
P&L, Balance Sheet, Cash Snapshot, plus KPIs (gross margin, cash runway, revenue by channel/program). We flag risks & opportunities.
8. Year-end & beyond
We assemble a clean year-end package and collaborate with your CPA for taxes. Need more? Add fractional-CFO support as you scale.
The Orbit Portal – no more document chasing
What You Get Each Month
- P&L, Balance Sheet, Cash Snapshot
- KPIs relevant to your industry (e.g., CAC payback for SaaS; revenue per chair/room for clinics; COGS/margin for retail/food)
- Compliance: HST tracking & filings, payroll entries & remittances
- Orbit Portal: document requests, approvals, status tracking
- Manager review with notes on variance and risks
Industries We Serve in Kitchener-Cambridge-Waterloo
- Technology & SaaS (subscriptions, deferred revenue, Stripe, Chargebee)
- Non-profits & charities (funds/programs, grants, CRA filings)
- Health, wellness & clinics (physio, chiro, dental, med-spa; Jane/Helcim)
- Mental health practices (psychologists, therapists; PHI/PHIPA workflows)
- Restaurants, cafés & food service (POS, tips, delivery apps, COGS)
- Retail & e-commerce (Shopify/Amazon/Square; inventory & sales tax)
- Professional services (consulting, agencies, legal, architecture, engineering)
- Real estate (realtors, brokerages, property management, T4A/RECO norms)
- Trades & construction (job costing, progress billing, WIP)
- Manufacturing & wholesale (inventory, landed costs, multi-location)
- Logistics & distribution (3PL flows, fuel surcharges, FX)
- Education & training (private schools, tutoring, course platforms)
- Fitness & studios (gyms, yoga, pilates; membership revenue)
- Beauty & personal care (salons, spas; packages, gift cards)
- Media, creators & agencies (retainers vs. projects, royalties)
- Crypto & Web3 (wallets, exchanges, gain/loss tracking)
- Healthcare practitioners (MD clinics, allied health, billings)
- Tourism & events (seasonality, deposits, deferrals)
- Agriculture & food production (seasonal costs, inventory)
- Automotive services (parts & labour, work orders)
- IT services & MSPs (recurring MRR, prepaid support)
Proof Kitchener-Cambridge-Waterloo businesses can trust
Packages & pricing
Choose a plan that matches your stage. Upgrade anytime as you grow.
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