How do I get started with Orbit Accountants’ bookkeeping services in Calgary?

Starting is simple. Just reach out to us to book a consultation, and we’ll discuss your needs for bookkeeping services in Calgary, creating a personalized plan to help you manage your finances with ease and efficiency.

Why is it important to hire a professional bookkeeper?

Hiring a professional bookkeeper in Calgary ensures your financial records are accurate, organised, and compliant with regulations. Their expertise helps prevent costly mistakes and penalties, saving you time and money. With bookkeeping services Calgary, you can focus on growing your business, knowing that your finances are well-managed and up-to-date.

How often should my books be updated?

Your books should be updated regularly, ideally on a monthly basis, to ensure accuracy and avoid errors. Regular updates from a professional bookkeeper Calgary ensure compliance and provide clear financial insights. With online bookkeeping services in Calgary, you can easily track your financials in real-time, making adjustments as needed.

What services do bookkeepers provide?

Bookkeepers in Calgary provide a range of services, including tracking daily transactions, reconciling bank statements, and preparing financial reports. They handle accounting & bookkeeping services in Calgary, ensuring your records are accurate and up-to-date. Additionally, they assist with online bookkeeping, offering real-time access to your financial data, which helps streamline your business operations.

Bookkeeping is the process of recording and managing a business’s financial transactions, ensuring all income and expenses are tracked accurately. It includes tasks such as reconciling bank statements and preparing financial reports. Professional bookkeeping services help businesses stay organised, save time, and ensure compliance with tax regulations and financial standards.

Why should I choose Orbit for business bookkeeping?

Choose Orbit Accountants for big and small business bookkeeping Calgary because we provide accurate, timely, and professional bookkeeping services tailored to your needs. Our team uses expert online bookkeeping tools, ensuring real-time access to your financial data from anywhere. With our expertise, you can focus on growing your business while we manage your finances efficiently and securely.

Can Orbit scale their services as my business grows?

Yes, Orbit Accountants can easily scale our bookkeeping services Calgary as your business grows. Whether you’re a small startup or a larger enterprise, we offer flexible solutions to meet your evolving needs. Our expert team will always ensure that your finances are always organised, accurate, and ready to support your business’s growth.

How much will it cost?

Our bookkeeping Calgary rates depend on your business’s size and complexity. We offer flexible packages that can be customized to fit your needs. Whether you require basic online bookkeeping or comprehensive accounting support, we ensure you receive excellent value while maintaining accuracy and efficiency in managing your finances.

Why should I hire a bookkeeper?

Hiring a bookkeeper Calgary is essential for ensuring accurate financial records and saving time. A professional bookkeeper helps manage daily transactions, prepare reports, and ensure tax compliance. With expert bookkeeping services, you can focus on growing your business while leaving the financial details to a trusted professional.

What makes Orbit different from other accounting and bookkeeping firms?

Orbit stands out because we offer comprehensive bookkeeping services Calgary tailored to meet the unique needs of your business. Our team of experts ensures accuracy and compliance, giving you peace of mind. You’ll also have real-time access to your financials, allowing you to focus on growth while we handle the details.

Bookkeeping Services in Calgary, AB — For Businesses & Nonprofits

If you’re a Calgary small-to-mid-size business or non-profit, you need books you can trust—without month-end slippage or surprise bills.

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See Pricing See Pricing

An Accounting Firm you can rely on!

0 %

Late Filings

<6 hours

Email Response

100%

Fixed Fee

<10 days

Month End Close

Meet the Founders

Sophie Dillon, CPA,CA

Co-founder

Orbit Accountants

At Orbit, we’ve built a practice that’s grounded in clarity, care, and consistency. From onboarding to ongoing support, our focus is always on making accounting feel less like a burden and more like a growth tool. We’re here to simplify the process, not complicate it.

Malay Matalia

Co-founder

Orbit Accountants

Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.

Running a nonprofit in Calgary?

Fund/program reporting, grant compliance, and CRA deadlines require a different approach.

Non-profit Bookkeeping Non-profit Bookkeeping

What Makes Orbit the Best Accountant for non-profits?

As a non-profit organization, your focus should be on fulfilling your mission, not managing finances. At Orbit Accountants, we offer specialized bookkeeping for non-profit organizations tailored to non-profits. From tracking donations and expenses to ensuring tax compliance, we handle the financial details, so you can concentrate on making an impact.

Quick Answers

Can you liaise with our year-end CPA?Sujatakhedekar99@gmail.com2025-09-03T17:55:47+00:00

Can you liaise with our year-end CPA?

Absolutely—tidy PBC workpapers and direct collaboration.

Do you handle GST (5%)?Sujatakhedekar99@gmail.com2025-09-03T17:08:35+00:00

Do you handle GST (5%)?

Yes—registration (if needed), tracking, filing, audit trail.

How do we share docs?Sujatakhedekar99@gmail.com2025-09-03T17:04:10+00:00

How do we share docs?

The Orbit Portal—secure uploads, requests, approvals, statuses.

Can you liaise with our CPA?Sujatakhedekar99@gmail.com2025-09-03T17:10:23+00:00

Can you liaise with our CPA?

Absolutely—tidy year-end package and direct CPA collaboration.

Do you work with my tools?Sujatakhedekar99@gmail.com2025-09-03T17:07:38+00:00

Do you work with my tools?

Yes—QBO/Xero + Dext/Hubdoc, plus Shopify, Stripe, Square, Jane, etc.

How fast is month-end?Sujatakhedekar99@gmail.com2025-09-03T17:32:13+00:00

How fast is month-end?

We target ≤ 30 days from month-end (often faster).

Is pricing fixed?Sujatakhedekar99@gmail.com2025-09-03T17:28:09+00:00

Is pricing fixed?

Yes—clear monthly pricing; no hourly surprises.

Why Calgary SMBs choose Orbit

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Orbit VS Others

Need	Orbit	Others
Timely month-end	Close within ~30 days, with KPIs and commentary	Variable; often slips to 45–60+ days
Accuracy & audit-readiness	Full reconciliations, roll-forwards, HST/PST workpapers, PBC pack	Basic GL entries; limited documentation
Pricing model	Fixed monthly fees; no surprise hours	Hourly; scope creep and bill-shock
Industry context	Sector-specific charts of accounts & KPIs	Generic bookkeeping, little domain nuance
Advisory (light CFO)	Cash-flow forecasts, budget vs. actuals, KPI dashboards	Minimal analytics; bookkeeping only
Portal & comms	Orbit Portal for uploads, approvals, request tracking	Email threads & spreadsheets
Tooling	QBO/Xero + Dext/Hubdoc; Shopify/Stripe/Jane integrations	Limited integrations or manual imports
Payroll & remittances	Wagepoint/Gusto/ADP setup + on-time remittances	Manual processes, risk of penalties
Year-end handoff	Tidy CPA handoff; we liaise with your tax accountant	Client manages back-and-forth
Scalability	Packages that grow with you (add locations/programs)	Rebuilds needed as complexity increases

Orbit Accountants vs. Alternatives

Vs. Generalist Bookkeepers

We close on time and build clean workpapers—no year-end retrofits.

Vs. In-House Single Bookkeepers

No single-point-of-failure: a team with coverage, QA, and faster closes.

Vs. Audit-First CPA Firms

You get management-grade monthly books and decision-ready KPIs; audits go faster because PBC is ready.

Vs. Software-Only Tools

We’re a service with a portal: reconciliations + human judgment behind the numbers.

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How Orbit Works with Your Calgary Business

1. Kickoff chat

30–45 min to learn your model and deadlines (GST, payroll, board); note WCB-Alberta.

2. Scope & price (fixed fee)

Scope, deliverables, timelines; quote cleanup first, then fixed monthly cadence.

3. Portal onboard
Orbit Portal + short checklist: prior-year TB, bank/CC/loan statements, payroll reports, app invites.

4. Connect your stack

QBO/Xero + Dext/Hubdoc; connect Shopify/Stripe, Jobber/ServiceM8, Clio, Jane/Square; map GST (no PST/RST), payroll GLs; set bank feeds.

5. Clean the books

Reconcile, fix coding, rebuild industry COA, de-dupe contacts, set opening balances, correct GST mapping.

6. Close in ≤30 days

Bank/CC/loan recs, AR/AP review, payroll entries, accruals/deferrals, HST (5%) tracking & filing; QA before publish.

7. KPIs & insights
P&L, Balance Sheet, Cash + KPIs (runway, margin, AR/AP; job profit/MRR-ARR/utilization). We flag exceptions & next actions.

8. Year-end ready

Clean PBC workpapers; liaise with your CPA/auditor; optional light CFO (budgets/forecasting).

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The Orbit Portal – no more document chasing

Secure uploads & approvals

Live request list & status tracking

Comment threads on each item

Everything in one place (no email chaos)

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What You Get Each Month

Every Calgary client gets a consistent package—delivered on time, with no surprises:

P&L, Balance Sheet & Cash snapshot — accurate, reconciled, management-grade.

Bank, credit card & loan reconciliations — every account tied out, exceptions flagged.

AR & AP aging — who owes you, who you owe, with overdue balances highlighted.

Payroll & remittances check — entries reconciled to CRA remittances; WCB-Alberta noted where applicable.

GST (5%) tracking & filing — returns prepared with supporting workpapers (Alberta has no PST/RST).

KPIs dashboard — cash runway, gross margin, AR/AP trends, plus job profitability (trades) or project/program metrics as needed.

Exceptions list — short, plain-English notes of what needs your review.

Orbit Portal delivery — reports, workpapers, and action items in one secure place.

You see exactly where the month stands, within ≤30 days—no guesswork, no messy year-end surprises.

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Industries we serve in Calgary

Technology & SaaS (subscriptions, deferred revenue, Stripe, Chargebee)

Non-profits & charities (funds/programs, grants, CRA filings)

Health, wellness & clinics (physio, chiro, dental, med-spa; Jane/Helcim)

Mental health practices (psychologists, therapists; PHI/PHIPA workflows)

Restaurants, cafés & food service (POS, tips, delivery apps, COGS)

Retail & e-commerce (Shopify/Amazon/Square; inventory & sales tax)

Professional services (consulting, agencies, legal, architecture, engineering)

Real estate (realtors, brokerages, property management, T4A/RECO norms)

Trades & construction (job costing, progress billing, WIP)

Manufacturing & wholesale (inventory, landed costs, multi-location)

Logistics & distribution (3PL flows, fuel surcharges, FX)

Education & training (private schools, tutoring, course platforms)

Fitness & studios (gyms, yoga, pilates; membership revenue)

Beauty & personal care (salons, spas; packages, gift cards)

Media, creators & agencies (retainers vs. projects, royalties)

Crypto & Web3 (wallets, exchanges, gain/loss tracking)

Healthcare practitioners (MD clinics, allied health, billings)

Tourism & events (seasonality, deposits, deferrals)

Agriculture & food production (seasonal costs, inventory)

Automotive services (parts & labour, work orders)

IT services & MSPs (recurring MRR, prepaid support)

Working with Orbit has been a seamless, excellent experience. I really appreciate their attention to detail, expertise and responsiveness – I have full confidence that my bookkeeping/accounting are well taken care of. Can’t recommend Orbit enough!

Melanie Grauds

Founder, MELROSE Training

5 / 5

Orbit’s team feels like an extension of my business. Thanks to Orbit’s tailored approach, I’ve uncovered tax savings that paid for their services twice over.

Jaideep Shergill

Founding Partner, Pitchfork Partners

5 / 5

Calgary Bookkeeping Services

If you’re seeking trusted bookkeeping in Calgary, look no further. Orbit Accountants provides comprehensive bookkeeping services designed for Calgary’s busy business world. Our expert team ensures your financial records remain accurate, compliant, and current, giving you the peace of mind to concentrate on growing your business.

Comprehensive Bookkeeping Solutions:

Need help with your business finances? We provide precise bookkeeping, income tax preparation, and filing services tailored to Calgary businesses. Whether you’re a startup or an established company, we ensure your financial records are accurate, up-to-date, and fully compliant with regulations.

Personalized Support:

With a dedicated Calgary bookkeeper for each client, we focus on understanding your unique business needs. Our ongoing support includes answering questions, linking accounts, and providing regular updates and consultations to ensure smooth financial operations at all times.

Local Tax Expertise:

We make sure your business stays compliant with local tax laws by offering customized tax strategies that help you save both time and money. Navigating the complexities of taxes can be overwhelming, but with our expert team by your side, we ensure that your business is not only compliant but also optimized for maximum tax efficiency.

Advanced Tools:

We use the latest financial tools to provide real-time insights, all included in our bookkeeping Calgary rates. With these tools, you’ll have the power to make well-informed decisions, helping you keep your business on track and achieve your financial goals more effectively.

Choose Orbit Accountants for your Calgary bookkeeping needs and experience peace of mind with expert financial management.