Accounting firm of the yearNon-profit Bookkeeping: Audit-Ready, Fund-Accounting, Board-Ready
Why Choose Orbit for Non-Profit Organizations?
Non-profit monthly books built for restricted and unrestricted funds, grants, funder reporting, and board confidence.
What Makes Orbit the Best Accountant for non-profits?
As a non-profit organization, your focus should be on fulfilling your mission, not managing finances. At Orbit Accountants, we offer specialized bookkeeping for non-profit organizations tailored to non-profits. From tracking donations and expenses to ensuring tax compliance, we handle the financial details, so you can concentrate on making an impact.
Restricted vs. unrestricted funds
Multiple grants and programs
Regular audits
Board-and funder-ready reports
Your books have to do more than “balance” - they need to prove stewardship and inform decisions every month. That’s why we build audit-ready books on a nonprofit chart of accounts
Meet our Founders
Malay Matalia
Co-founder
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Key Definitions
The core nonprofit accounting concepts we build into your books from day one.
Fund accounting
A structure that tracks activity by fund/program to ensure restrictions and reporting obligations are met.
Restricted vs. unrestricted funds
Restricted funds must be spent per donor/grant terms; we track releases into unrestricted when conditions are met.
Functional Expense Reporting
Categorizes costs into program, administration, and fundraising for transparency and compliance.
Audit PBC Package
“Prepared-by-Client” files-reconciliations, schedules, and supporting docs auditors request.
How It Works
Discover & clean-up
chart of accounts, classes/programs, fund mapping.
Systems & mapping
QBO or Xero + Dext/Hubdoc; connect donation/e-comm tools.
Monthly close & KPIs
reconciliations, roll-forwards, program/fund reports, cash KPIs.
Audit & board support
tidy PBC packages, board deck support, grant reports.
Client Portal
secure uploads, reply to requests, preview documents from one place.
Ready to get audit-ready?
Orbit vs. the Alternatives
Vs. generalist bookkeepers
We implement nonprofit fund structures, grant reporting, and functional expense allocations by default-no year-end retrofit.
Vs. in-house volunteers
We bring controls, continuity, and audit readiness so leadership isn’t rebuilding workflows each year.
Vs. audit-first firms
We deliver management-grade monthly books and operational insight; audits proceed faster because the PBC is always ready.
Vs. software-only tools
We’re a service with a portal-request/approval flows, reconciliations, and human judgment behind the numbers.
Orbit vs. Others
| Orbit Accountants | Other | |
|---|---|---|
| Fund accounting | ||
| Audit-ready monthly | Default | Year end heavy |
| Board/funder reporting | Monthly | Ad hoc |
| Workflow | Client portal | Email/docs |
Bookkeeping for non-profits
Learn more about how our specialized bookkeeping can transform your business efficiency.
Managing finances for a non-profit organization can be complex, but it’s essential for long-term success. Accurate bookkeeping is key to tracking donations, managing expenses, ensuring compliance, and maintaining transparency. This guide will walk you through the process, offering practical tips and strategies to make financial management easier and more effective.
Fund Tracking, Insights, and Compliance all under one roof
A connected service built for non-profits, real support, fund-level clarity, and a year-end that stays audit-ready.
CFO add-ons when you're ready
CFO add-ons when you're ready
Packages & Pricing
Book a discovery call. We'll map your systems, agree on a fixed fee, clean up what's needed, and deliver reliable monthly reporting.
Ready to switch your bookkeeping?
Transparent Plans, No Surprises
Join Businesses Across Canada and the US Who Trust Orbit
Custom Solutions For Your Business
Book a discovery call. We'll map your systems
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Everything your finance function needs, under one trusted partner
From clean books to strategic CFO guidance, Orbit Accountants delivers the full back-office stack for Canadian small and medium-sized businesses. Fixed monthly pricing, on-time month-end, and a dedicated team that actually knows your business.
Bookkeeping & Reconciliations
Maintain pristine monthly financial records with expert categorization and bank reconciliations, so every dollar is accounted for, always.
"Our books went from a mess to perfect within 2 weeks."
Map your monthly close & board package in 20 minutes
Get Back on Track-Fast and Hassle-Free