Best Bookkeepers for Dentists & Dental Clinics
Orbit helps dental clinics stay CDCP-ready — from billing and CRA compliance to payroll and profitability. We track HST, reconcile insurance payments, and keep your books audit-ready every month. Get clear financials, fixed fees, and insights built for dental practices.
An Accounting Firm you can rely on!
0 %
Late Filings
<6 hours
Email Response
100%
Fixed Fee
<10 days
Month End Close
Meet the Founders
Sophie Dillon, CPA,CA
Co-founder
Orbit Accountants 
At Orbit, we’ve built a practice that’s grounded in clarity, care, and consistency. From onboarding to ongoing support, our focus is always on making accounting feel less like a burden and more like a growth tool. We’re here to simplify the process, not complicate it.
Malay Matalia
Co-founder
Orbit Accountants
Orbit was born out of a simple idea: organizations should have access to timely, accurate books and clear, transparent pricing. As clients grow and expand globally, our job is to keep their finances grounded with smart systems and proactive support, every step of the way.
Quick Answers
Why Dentists switch to Orbit
Key Considerations for Dental Practices
Orbit vs Others
| Need | Orbit | Others |
| Timely month-end | Close within ~30 days with AR, CDCP, and insurance reconciliation dashboards. | Often delayed 45–60+ days; no payer-level reporting. |
| Accuracy & audit-readiness | Full HST tracking, CDCP vs. private payer mapping, and CRA-ready workpapers. |
Basic GL entries, missing HST/cosmetic tracking. |
| Pricing model | Fixed monthly fees; no hourly billing or surprise overages. | Hourly rates; unpredictable bills and rework costs. |
| Dental context |
Chart of accounts tailored for clinics, associates, and PCs. |
Generic bookkeeping; little understanding of dental operations. |
| Advisory (light CFO) | Cash-flow forecasts, budget vs. actuals, KPI dashboards | No analytics; bookkeeping-only focus. |
| Insurance & CDCP management | Automated remittance reconciliation (Sun Life, Manulife, CDAnet) and claim audits. |
Manual deposit matching and higher write-offs. |
| Portal & comms | Orbit Portal—secure uploads, approvals, and AR dashboards. | Email threads and spreadsheet tracking. |
| Tooling | Xero/QBO + Dext/Hubdoc, Jane, Helcim, Stripe integrations. | Minimal integrations; manual imports. |
| Payroll & benefits |
T4/T4A classification, CPP2 setup, WSIB & EI premium reduction management. |
Manual payroll; missing compliance for associates. |
| Year-end handoff | Ready-to-go PBC pack for your CPA, all reconciled monthly. | Year-end scramble to clean data. |
| Scalability | Packages that grow with your practice (multi-chair, multi-location). |
Rebuilds or migrations needed as your clinic expands. |
How Orbit Accountants Works with Dentists
The Orbit Portal – no more document chasing
What You Get Each Month
- P&L, Balance Sheet, Cash Snapshot
- KPIs relevant to your industry (e.g., CAC payback for SaaS; revenue per chair/room for clinics; COGS/margin for retail/food)
- Compliance: HST tracking & filings, payroll entries & remittances
- Orbit Portal: document requests, approvals, status tracking
- Manager review with notes on variance and risks
Packages & pricing
Ready to switch your bookkeeping?
Book a discovery call. We’ll map your systems, agree on a fixed fee, clean up what’s needed, and deliver reliable monthly reporting.
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