Bookkeeping and Accounting for non-profits
Leave the numbers to us so you can focus on what truly matters – making a positive impact. As a non-profit, managing finances can be time-consuming. Our expert bookkeeping for non-profit organizations are designed to help you keep your income, expenses, and taxes organized and stress-free. With accurate GST/HST tracking, real-time financial insights, and simplified tax preparation, we give you the peace of mind to focus on your mission.
At Orbit Accountants, we specialize in bookkeeping for non-profit organizations, ensuring your finances are always in order and tax filings are handled efficiently. Whether you are running a small non-profit or overseeing multiple projects, we have got you covered so you can continue making a difference in the world.


What Makes Orbit the Best Accountant for non-profits?
As a non-profit organization, your focus should be on fulfilling your mission, not managing finances. At Orbit Accountants, we offer specialized bookkeeping for non-profit organizations tailored to non-profits. From tracking donations and expenses to ensuring tax compliance, we handle the financial details, so you can concentrate on making an impact.

We Get You Started
Our team dives deep into understanding your business, answers all your questions, links your accounts, and guides you in using Orbit Accountants efficiently.

We Manage Your Bookkeeping
Your dedicated bookkeeper categorizes transactions and prepares financial statements monthly, ensuring you’re always informed and compliant.

We Provide Tax-Ready Financials
With expertise in local tax regulations, we tailor our services to meet your business needs, providing you with ready-to-file financials
Here’s Why non-profits Like You Trust Orbit Accountants With Their Bookkeeping and Accounting
Get Fast, Unlimited Support from Our Expert Advisors
We’ll keep you informed with regular bookkeeping updates. Have urgent questions? Our expert advisors are always available to assist, and we guarantee a response within one business day or sooner. With unlimited support, you can rest easy knowing we’re here whenever you need us, helping you stay focused on your mission.


See Where You’re Spending. Make Smart Decisions
Managing finances for your non-profit doesn’t have to be overwhelming. Let us handle your bookkeeping, so you can stay focused on your mission. We offer comprehensive services, from donation tracking to expense management, ensuring your finances are in order. With clear financial insights, you’ll be empowered to make informed decisions and grow your impact.
Simplified Tax Season
Simplify tax season with Orbit’s year-end package, designed to handle all your non-profit’s financial needs. Upgrade to our premium service for expert tax preparation, smooth filing, and ongoing support throughout the year. We manage the complexities of bookkeeping, so you can focus on advancing your mission and achieving long-term success.

Flexible Pricing Options
We can tailor your package depending on your stage of growth
Key Benefits of Non-Profit Accounting
✔ Statement of Financial Position – Tracks assets, liabilities, and net assets, giving a clear picture of an organization’s financial health.
✔ Statement of Activities – Shows revenues, expenses, and net assets to help organizations monitor financial performance.
✔ Statement of Cash Flows – Helps non-profits track cash inflows and outflows, ensuring grants and donations are properly allocated.
✔ Bank Account & Fund Reconciliation – Keeps financial transactions accurate, reducing errors and fraud risks.
✔ Grant & Donation Compliance – Ensures restricted and unrestricted funds are managed correctly.
✔ Board & Donor Reports – Helps organizations provide transparent financial statements to maintain trust and accountability.
Why Bookkeeping for Non-Profits is Essential
Accurate bookkeeping is more than just keeping records—it is a critical tool for accountability and long-term sustainability. Non-profits rely on grants, public donations, and government funding, which means they must provide clear financial reports to show where every dollar goes.
How Poor Bookkeeping Can Harm a Non-Profit
🔹 Funding Loss – Many grants and donations require proof of proper financial management. Inaccurate records can result in denied funding applications or grant rejections.
🔹 Tax Issues – Even if a nonprofit organization is tax-exempt, it must still file annual reports and track tax-deductible donations. Poor bookkeeping can lead to IRS or CRA audits, fines, or loss of tax-exempt status.
🔹 Mismanagement of Funds – Without clear bookkeeping, organizations may struggle to pay vendors, staff, or maintain daily operations, leading to cash flow problems.
Key Benefits of Non-Profit Accounting
✔ Statement of Financial Position – Provides a snapshot of an organization’s assets, liabilities, and net assets. Essential for board meetings, donors, and grant applications.
✔ Statement of Activities – Shows how revenues and expenses are allocated, ensuring that funds are used effectively.
✔ Cash Flow Management – Ensures that funds are available for programs, payroll, and operational expenses.
✔ Tax Filing & Compliance – Keeps the organization in good standing by meeting all financial reporting obligations.
✔ Bank Account & Expense Reconciliation – Helps prevent errors, fraud, and misallocation of funds.
Non-profits must demonstrate financial responsibility to maintain donor trust and qualify for ongoing funding opportunities. That’s why expert bookkeeping for non-profits is not just important—it’s essential.
Best Practices for Bookkeeping for Non-Profits
Non-profits must follow structured accounting and bookkeeping practices to maintain financial health. Here are the key strategies that help organizations stay compliant, transparent, and financially sound.
Track Donations & Grants Separately
✔ Maintain detailed records for each grant and donation, ensuring funds are used as intended.
✔ Use fund accounting to properly track restricted and unrestricted funds.
✔ Ensure financial reports clearly show how donor funds are spent.
Maintain Clear Financial Statements
✔ Generate monthly and quarterly financial reports for board members and stakeholders.
✔ Prepare nonprofit-specific statements, including:
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Statement of Financial Position – Shows assets, liabilities, and net assets.
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Statement of Activities – Details revenues, expenses, and changes in net assets.
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Statement of Cash Flows – Tracks funding sources and operational expenses.
Implement Cloud-Based Accounting Solutions
✔ Use secure, cloud-based bookkeeping software to track revenue, expenses, and donor contributions.
✔ Automate financial reporting, payroll, and fund tracking to reduce errors and save time.
✔ Provide remote access for board members and accountants for non profits.
Stay Compliant with Tax & Legal Regulations
✔ File annual tax returns and compliance reports to maintain tax-exempt status.
✔ Ensure financial records are audit-ready, reducing compliance risks.
✔ Work with specialized accountants for non profits to handle tax filings, payroll, and financial reporting.
How Orbit’s Non-Profit Accounting Experts Help Your Organization
At Orbit Accountants, we provide specialized accounting for non-profits to help organizations manage finances with clarity, accuracy, and compliance.
Industry-Specific Expertise
✔ Years of experience in bookkeeping for non profits, supporting charities, NGOs, and community organizations.
✔ Understanding of fund accounting, grant tracking, and donor financial reporting.
✔ Expertise in nonprofit tax-exempt compliance and legal financial reporting requirements.
Comprehensive Financial Reporting
✔ We prepare custom financial reports for board meetings and donor transparency.
✔ We offer real-time revenue and expense tracking, ensuring nonprofits can monitor financial performance.
✔ Custom budgeting solutions to help non-profits plan for future funding and projects.
Scalable Bookkeeping Solutions
✔ Whether you’re a small nonprofit or a large organization, we customize bookkeeping services to fit your needs.
✔ Cloud-based accounting solutions for secure, remote access to financial records.
✔ Scalable support that grows with your organization’s expanding financial needs.
Compliance & Audit Support
✔ Assistance with nonprofit tax filings, audits, and financial compliance.
✔ Ongoing compliance monitoring to ensure accurate financial reporting.
✔ Support for government and donor audit requirements to maintain funding eligibility.